ELMS Resources

DivIT Instructor Support

DivIT Student Support

Student Quickguide 

Jump to: Top | Navigation | Common Questions | Grades & Assignments | Other Questions

Navigation

How do I log in?

Go to http://elms.umd.edu and select the large yellow button that says "Login to ELMS".

On the following page enter your directory ID and password to gain access.

Forgot your ID? | Forgot your password?

Where are my courses?

When you log in, there is a tab at the top left that says "Courses & Groups" hovering your mouse over that will produce a list of your courses and groups.

the loaction of the courses and groups in Canvas

To change what you see there, click on where it says "customize" and you can select what you want to see.

How do I create a course space?

You don't! With Canvas, all curse spaces are created automatically.

I'm missing a course from my list!

You may want to check and see if you are listed as the teacher on The Schedule of Classes.

If you are listed, but don't see the course on your drop down menu, look at the bottom of the menu for the "View All Courses" link.

"View All Courses" is located at the bottom of the "Courses" menu.

This link will take you to a list of courses you are teaching.

At the bottom of the list, you will see your unpublished "Future Enrollments."

If your course still does not appear, please call DivIT at 301-405-1500.

I'm teaching multiple sections, but I only see one.

When Canvas sees the word "section", they assume that you are teaching a discussion section for a large lecture, and lumps all your classes together. You can check under "people" on the right to verify that your students are enrolled in multiple sections.

If you don't see all your sections represented on this page, please call DivIT at 301-405-1500.

How to I give each section its own space?

From elms.umd.edu, select the ELMS Management Tool.

There is a link to the ELMS management tool on the ELMS homepage.

When you enter and log in, you will find the option to "Create Single Section Courses". 

How do I get back home?

Clicking the UMD logo at the upper left of your screen take you home to your dashboard.

What is a Profile?

In the top rght-hand corner, there is a gray bar that has your name on it.

the bar

If you click on your name, it will take you to a Profile page.

Here you can select "Edit profile" to include a bio, as well as your office location and contact information.

For more, please see the Canvas Instructor Guide

How do I upload a Profile picture?

In the top rght-hand corner, there is a gray bar that has your name on it.

the bar

If you click on your name, it will take you to a Profile page.

On the right hand side, click on "Settings".

Once on the settings page, you can click on the gray sillouhette to upload a profile picture.

Profile settings

What are Notifications?

Notifications are how Canvas communicates with you outside of the program. It is set to email your @umd.edu address as a default.

To add additional ways of contacing you, click on "settings" on the gray bar at the top right.

the bar

On the right hand side, you will see a box that says "Ways to Contact". You can enter additional email addresses here, as well as a cell phone number.

Ways to Contact box

How do I manage Notifications?

To change your Notification settings, first click on "Settings" on the gray bar in the top right.

the bar

On the left, under your name, a menu will appear. Click on the option that says "Notifications".

Notification Button

From here, you can choose how and when to recieve Notifications for different events.

Any contact information you have entered will have its own column, and you can choose to recieve Notifications ASAP, Daily, Weekly, and Never by holding your mouse over the row you want to change, in the column for that form of communication.

illustration of changing notifications

For more, please see the Canvas Instructor Guide

Where are my files?

When you are inside of your course, there will be an option on the left hand side that says "files". You see it below "people" here:

A picture of the side menu.

When you click on "Files", you will see a file structure not too different from the one on your computer. the name of your course will be on the top, and any sub folders will be below it.

Any files that were migrated from Blackboard will be in a folder caled "Course Files from Bb".

An illustration of the Canvas file system

You can open folders to access files, or drag and drop your files to move them to new folders.

You can add new files and folders using the links at the upper right.

Add Files | Add Folder

For more, please see the Canvas Instructor Guide

How do I use Student View?

To access Student View, first go to the settings on the left hand side of your course.

Now, at the upper right, you will see a button that says "Student View"

student view

Clicking this will allow you to see what your students see. Please note that if you have a group set up, student view will not allow you to see inside of it.

 For more, please see the Canvas Instructor Guide

Why are some links gray? 

When you first enter your coursem come items on the left will show as gray rather than black.

This means they’re empty – you can still click on them, but students won’t see them.

If you have already added items to the area, please see this page to get instructions on how to reorder your course menu, and make items visible. 

What is Publishing?

You need to publish your course before your students will be able to see it. Publishing also populates the user list, so that you can send email to the entire course.

For more information on Publishing, please click here.

Common Functions

How do I upload a Syllabus?

In your course, click "Syllabus" on the left hand side, and then, on the right, select "edit Syllabus Description"

edit syllabus

You will get an edit page with a text box and a link area to the right.

On the right, select the tab that says "Files".

 files

From here, you can choose to upload a new file.

upload new

Select “choose file” to open a dialogue that will allow you to find the file on your computer.

When you have found it, select “upload”.

One it is uploaded, you can click on the filename to add a link to the description area.

files again!!

Select “Update Syllabus” at the bottom of the page.

upload sylabus

 

How do I use Groups? 

Groups can be used to create a place for students o share files for projects, or to facilitate staggered due dates.

There are two parts of a group: the Group Set and the Group.

Group Set is a catagory, inside of which you can have multiple Groups. If, for example, you have two Group projects in your course, you would create a Group Set for each of them, with multiple Groups inside of each. 

How do I create a new Group?

To create a new Group, go to "People" on the left hand side of your course menu.

This will present you with a list of your students and TAs. On the upper right-hand side, select "+Group Set".

Location of the +Group Set button

A popup will appear.

 Group Set Popup

From here you can name your set of Groups, choose to allow self sign-ups, require Groups to be from the same section, create Groups with randomized members, or opt to create a number of Groups manually.

Once Groups are created, you can click and drag to add or move students, or you can click "randomly assign students" to assign them randomly.

Once they have a space, groups are able to have their own:

  • Announcements
  • Pages
  • Discussions
  • Files
  • Conferences
  • Collaborations 

And you, as an instructor, will be able to see all of them.

For more, please see the Canvas Instructor Guide.

How do I use Modules?

Modules are another way to think about the organization of your course. Some people like to group things by week, other by subject, and some based on assignments. It is up to you how - and if - modules work for your teaching.

Modules can contain any piece of information you would put into your course: Assignments, Quizzes, Files, Pages, Discussions, lines of text, URLs, and "External Tools" such as course reserves.

How do I create a Module?

To create a  new Module, go to the "Modules" link in your course menu.

On the right side, there is a button that says "Create a Module"

Create a Module button

Once you click it, you will be asked to name the module, and given the option of locking it away from students, if you want to release information in a timed manner.

Add Module Popup

 

How do I populate a Module?

To add an item to a module, click on the plus sign at the top of the module.

Add To Module buton

 

You can choose the type of item you want to add from the dropdown, and either link to an existing element, or create a new one.

Add Item to Module popup

Modules can contain any piece of information you would put into your course: Assignments, Quizzes, Files, Pages, Discussions, lines of text, URLs, and "External Tools" such as course reserves.

For more, please see the Canvas Instructor Guide

Why can't my students see my Modules?

Modules must be published.

At the top right, next to the "+" button, there is a small cloud icon.

published module icon

If the cloud is gray, the module is unpublished. Click on the cloud to turn it green and publish the content.

NB:  Publishing a module also publishes all the content in it.
       If you want to hide a module or an item in the module from your students, click the green cloud to        turn it back to gray.

How do I add Course Reserves & Video Streaming? 

Please see the Univeristy Libraries Guide

How do I use Discussions?

Discussions can be graded or ungraded, depending on how you want to use them.

They are build to be online discussions, where students converse with each other.

How do I create a new Discussion?

To create your first Discussion, simply go to Discussions, and click the blue button that says "+ Discussion"

+Discussion button

If you want students to be able to reply to each other, be sure to click "Allow threaded Replies" when you create your Discussion.

allow threaded replies

For more, please see the Canvas Instructor Guide

How do I publish Discussions so students can see them?

After you create a discussion, click the gray cloud to make sure it is published.  When it is published, the cloud will be green with a check mark.  The image below shows a published assignment (top) and an unpublished assignment (bottom).

publish

Publishing a module also publishes all the content in it.  If you want to hide a module or an item in the module from your students, click the green cloud to turn it back to gray.

How can students add files to Discussions?

To enable student uploads, please see this video.

For information on how students can embed images, please see this video

How do I Message my students?

You can email your students either through your inbox or by posting an announcement.

If your prefer to use coursemail, this option is still available.

How do I copy a completed course into my new course?

Please see the DivIT quickguide.

Grades and Assignments

What are Assignment Groups?

Assignments can be placed into groups by clicking "Add new Assigment Group" on the Assignment page.

Groups can be used to organize Assignments into categories, or if you have one project with multiple parts.

Groups can also be used to weight your grades.

How do I create Assignments?

To create a new Assignment, go to the "Assignments" section of your course.

Add a new Assignment by clicking on "Add new Assignment" on the upper right and selecting the group you would like it to be in.

add assignment

 

Now you can name the assignment, add points, and assign a due date. From this menu you can also slect the type of assignment- either an Assignment, a Discussion, a Quiz, an External Tool (such as a Wiki or Blog), or an Ungraded Exercise.

new assignment

For more, please see the Canvas Instructor Guide

How do I publish Assignments so students can see them?

After you create an Assignment, click the gray cloud to make sure it is published.  When it is published, the cloud will be green with a check mark.  The image below shows a published assignment (top) and an unpublished assignment (bottom).

publish

Publishing a module also publishes all the content in it.  If you want to hide a module or an item in the module from your students, click the green cloud to turn it back to gray.

How do I vary my due dates by section?

First, create a new assignment. If there is an extant assignment you wish to change, edit it.

add assignment

At the very bottom of the assignment page, You will see a field that says "Everyone". If you click it, you will get a drop down of all the sections of your course.

You can select a section and set the due date, as well as a "Available from" and "to" date, if desired.

select the section

You can add additional due dates by pressing the "+Due Date" button.add due dates

If you make a mistake, you can click the "x" button to the right to delete a due date.

cancel with the x

Be sure to click the "Update Assignment" button to save your work when you're done.

How do students turn in an Assignment online?

For more information on turning in Assignments, please click here to learn to edit the needed settings. 

You can direct your students here for directions on how to turn in assignments.

How do I use my Grades?

When you create an assignment, Canvas automatically creates a matching entry in the gradebook.

You can either enter these manually through the gradebook, or use speedgrader to assess your student's work.

NB: When grading assignemnts, you will want to mute the assignment. Doing this means that students will not get Notifications about their grades until you are done, and ready for them to see them.

For more, please see the Canvas Instructor Guide. 

What is SpeedGrader?

SpeedGrader is an application that allows you to grade student papers online, eliminating the need to download and print student work ever again.

In speedgrader, you can make notes and annotate student work, as well as assign points and grade via a rubric.

To access speedgrader, simply go to the page of the assignment that you wish to grade (by clicking on the name on the Assignments page) and, once students have uploaded submissions, you will see a button that says "SpeedGrader".

speedgrader

 

If you click this button, it will take you to the speedgrader.

For more, please see the Canvas Instructor Guide

How do I add a Rubric to an Assignement? 

Please see the DivIT quickguide.

How do Students see notes I made in SpeedGrader?

If the student goes to the Assignment page (by clicking on Assignments, and then the Assignment name) they will see an option on the right hand side that says "submission details."

click "submission details"

They will be taken to a page that lists all the documents they uploaded for this asignment.

submission details

By clicking on the document with the magnifying glass on it (to the right of the document name), the student can open a preview window which allows them to see the marks you made.

 

You can download an instruction sheet for students here.

How do I submit my final grade to UMEG?

Please see the DivIT quickguide.

How do I download documents I marked up in SpeedGrader?

Enter the SpeedGrader.

When you view a document, at the top, near the middle, there is a button with a downward arrow on it.

download image

When you click that button, you will be prompted to download the document as a .doc or a .pdf.

Select .pdf to download the document with all the comments.

How do I add outcomes/General Education Rubrics?

Please refer to the guide provided by the office of General Education, or this screencast.

Other Common Questions 

How do I add a UTA to my course?

To add a UTA as a TA in Canvas, please fill out the Request Form.

Please note that Lauren can only do this for ENGL and CMLT courses - any courses you are teaching with another department that are not crosslisted must be handled by that department.

It may take up to 24 hours for the TA to be added.

What third party tools are available in ELMS?

In addition to the social media integration in Canvas, the University has also made Campus Pack, Panopto, Respondus, and Turning Point available. You can find information on them here.

How do I get more help?

ARHU Group: arhuelms@umd.edu

OIT Group: elms@umd.edu

Within ELMS: There is a "help" button in the upper right have side of the screen.

there is a "help" button int he upper right have side of the screen.

 You can also search the Canvas guides provided by Instructure or check the Instructor Resources.

I want to talk to someone with a pulse!

DivIT: 301-405-1500

Jen Patterson (ARHU): 301-405-2886, jlp@umd.edu

Lauren Friedman (ENGL): 301-405-3781, lfriedm1@umd.edu